Privacy Policy

Privacy Notice

Who we are

This is the privacy statement of Cattanach Charitable Trust.

How we use your personal information generally

This privacy statement explains how we collect and use personal information about you.

We collect and use personal information for the following purposes:

1.     Grant application

A grant application will process information about the charity applicant, for the purpose of assessing the request for funding.  In the main the assessment requires organisational information, but may include details of trustees, the board, employees, volunteers or relevant stakeholders.  We will also process information relating to the organisation’s finances during assessment.

When personal information is required, this will be provided by the applicant, or through public records relating to the applicant such as OSCR or Companies House.

On occasion, we may seek an additional organisational reference, but would do so with the consent of the charity applicant.

We process this information for the purposes of our legitimate interests in ensuring that our grants are allocated to appropriate recipients.

We require the applicant to have authority to include any personal data and when such data is included in the application, to have made the affected parties aware of this privacy notice.

Our data processing is not automated.

Your application and associated emails will be held in our database for six years from the point of application or from the end of its funded period, whichever is later. 

2.     Grant monitoring and Review

If you accept a grant offer from us, the terms and conditions of the grant set out that we will expect a report to be sent to us detailing the progress made against your nominated outcomes.  The information processed at this point is made available from you.

Failure to provide this report would represent a breach of our grant agreement.

In the main the evaluation will contain organisational information.  We cannot accept any information capable of identifying the individuals you have worked with.  Should you reference details of trustees, the board, employees, volunteers or relevant stakeholders in your report, it is your responsibility to have their authority to do so and to make them aware of this privacy notice.

We process this information for the purposes of our legitimate interests in ensuring that grant funding we have provided is used in accordance with the terms of the grant award.

The processing of this information is not automated.

Your evaluation and associated emails will be held in our database for six years from the end of the funded period.


Your rights

Access to your information – You have the right to request a copy of the personal information about you that we hold. 

Correcting your information – We want to make sure that your personal information is accurate, complete and up to date and you may ask us to correct any personal information about you that you believe does not meet these standards.

Deletion of your information – You have the right to ask us to delete personal information about you where:

·         You consider that we no longer require the information for the purposes for which it was obtained

·         We are using that information with your consent and you have withdrawn your consent – see Withdrawing consent to using your information below

·         You have validly objected to our use of your personal information – see Objecting to how we may use your information below

·         Our use of your personal information is contrary to law or our other legal obligations.

Objecting to how we may use your information – You have the right at any time to require us to stop using your personal information for direct marketing purposes.  In addition, where we use your personal information to perform tasks carried out in the public interest or for our legitimate interests or those of a third party then, if you ask us to, we will stop using that personal information unless there are overriding legitimate grounds to continue.

Restricting how we may use your information – in some cases, you may ask us to restrict how we use your personal information.  This right might apply, for example, where we are checking the accuracy of personal information about you that we hold or assessing the validity of any objection you have made to our use of your information.  The right might also apply where this is no longer a basis for using your personal information but you don't want us to delete the data.  Where this right to validly exercised, we may only use the relevant personal information with your consent, for legal claims or where there are other public interest grounds to do so.

Automated processing – if we use your personal information on an automated basis to make decisions which significantly affect you, you have the right to ask that the decision be reviewed by an individual to whom you may make representations and contest the decision.  This right only applies where we use your information with your consent or as part of a contractual relationship with you

Withdrawing consent using your information – Where we use your personal information with your consent you may withdraw that consent at any time and we will stop using your personal information for the purpose(s) for which consent was given.

Please contact us in any of the ways set out in the Contact information and further advice section if you wish to exercise any of these rights.

Cookies

A “cookie” is a piece of software that attaches to the hard drive of your computer and remembers information about how your computer is set up. We use this information to track your movements through our website to find out how it is being used and to assess how useful it is. We do not collect personal information about you during the tracking process. We use “persistent cookies” if you have registered with us on-line. These cookies allow us to make the logging-in process easier and more secure for you. We will also use these to recognise you when you return to the site. We also use “session cookies” that will hold your information on the site until you log out. 



You can get rid of the cookies that we attach if your browser allows you to do this. For more information on how to do this, please refer to www.allaboutcookies.org. However, you should bear in mind that if you choose to do this, you may not be able to use some of our on-line facilities. 

Other organisations’ websites 

Because we want our site to be as useful as possible, we may provide a number of links to websites operated by other organisations. We do not control these websites and these organisations may send their own cookies to you, or otherwise collect information or ask for personal information. We take no responsibility for this and we encourage you to read each organisation’s privacy policy before disclosing any personal information that can identify you. 


Security 
We have security measures to prevent your personal information from being accessed by unauthorised people and to prevent unlawful processing, accidental loss, destruction or damage. Please help us keep our records updated by letting us know of any changes to your e-mail address and other contact details. 

Changes to our privacy statement

We keep this privacy statement under regular review and will place any updates on this website.  Paper copies of the privacy statement may also be obtained from our principle contact listed below, following a request for this in writing or by email.

This privacy statement was last updated on 8th March 2018.

Contact information and further advice

Trust Manager 

Cattanach c/o The Corra Foundation, Riverside House, 502 Gorgie Road, Edinburgh EH11 3AF

Telephone 0131 2810369

info@cattanach.org.uk

Complaints

We seek to resolve directly all complaints about how we handle personal information but you also have the right to lodge a complaint with the Information Commissioner’s Office:

Online: https://ico.org.uk/global/contact-us/email/

By phone: 0303 123 1113

By post: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, SK9 5AF